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Cultural Heritage – Program Category

Key Dates

Opens: 3 July 2016
Closes: 1 November 2016
Notification: March 2017
Funding period: 1 July 2017 - 30 June 2018, or multi-year for up to four years from 1 July 2017

Who can apply?

Museums, galleries and collections that are Tasmanian-based, legally constituted and open to the public for regular hours. In addition these collections:

  • Must be managed by one or more paid collections professional/s whose hours total one full time equivalent (1 FTE = one full time position = 38 hours per week). The professional/s should have relevant qualifications in heritage, fine arts or museum studies, or five years professional experience in a relevant position.
  • Must manage a significant permanent collection of movable cultural heritage objects or artworks.

For other eligibility requirements, please visit general eligibility.

Who can't apply?

  • Museums, galleries and collections that have less than one full time equivalent paid staff (1 FTE = one full time position = 38 hours per week).
  • Museums, galleries and collections that are not Tasmanian-based and/or not publicly accessible.
  • Museums, galleries and collections where the collection is not substantially made up of movable cultural heritage objects – for example lending libraries, archives or built heritage.
  • Privately owned or federal government collections.
  • Tasmanian Government Departments or Tasmanian Government Business Enterprises.
  • Organisations who are receiving administered operational funding from the Tasmanian Government.
  • Museums, art galleries and heritage organisations in receipt of operational funding from any other Arts Tasmania program.
  • Organisations in receipt of operational funding specifically for their museum or gallery through the Tasmanian State Budget, either through an Output Group Expense or an Administered Expense.
  • Individuals, partnerships, collaborations and unincorporated groups.

If you have previously received a grant or loan from Arts Tasmania that has not been satisfactorily acquitted you are not eligible to apply to this program.

What you can apply for?

You can apply for access to the Roving Curators and/or investment in the operational costs of a public program which relates to your collection or an exhibition program.

The Roving Curators can work with your collection for up to 25 days on areas such as improvements to collection management, development of museum policy or strategic planning. If you wish to apply for Roving Curator time, you must contact a Roving Curator prior to making the application.

For local council applicants, Roving Curator time will be allocated on the basis that a proportion of the cost of engaging a Roving Curator is to be contributed by council. The level of contribution is on a sliding scale from 10% to 50% of the day rate charged for the Roving Curator’s service, depending on the size of the council. See the scale here.

For all Roving Curator applications, consideration should be given to the provision of a suitable space for the Roving Curator to work from, and an allocation for materials that the Roving Curator may recommend for the preservation of the collection.

Your public program can cover areas such as permanent exhibitions, temporary exhibitions, touring exhibitions, lectures, workshops, tours, education programs and outreach programs. Operational costs of a public program could include the employment of professional museum or gallery staff, production, marketing and administration costs. It can also support the professional management of collections, including improving access to collections, the improvement of museums management policies, collections care and product development. An application to this category can include funding for projects, but this must be part of the overall program funding request – not a separate application to the project category of this program.

Your application should include a clear statement, either in the wording or in the budget, showing how the requested grant funding will be used. In addition, applicants should provide a rationale for why the Cultural Heritage Panel should recommend investment.

Funding can be sought for activities occurring in the 2017-18 financial year, or for a multi-year period, starting with 2017-18 for a period of up to four years.

Applications for assets and capital improvements cannot be accepted under this program. The following programs are available to museums and collections towards investment towards capital improvements or assets:

You cannot apply for grant funds to pay non-professional museum or arts workers nor towards programs that do not have a clear movable cultural heritage component or public display of artworks. In addition, you cannot apply for grant funds for projects that have already taken place.

Some types of activities are not eligible for investment or are restricted. Be sure to read the general eligibility to make sure your project is suitable before applying.

Local Government Co-Contribution rates for Roving Curator Time

For local council applicants, Roving Curator time will be allocated on the basis that a proportion of the cost of engaging a Roving Curator is to be contributed by council. The level of contribution is on a sliding scale from 10% to 50% of the day rate charged for the Roving Curator’s service, depending on the size of the council. The scale is outlined below.

*Roving Curator Fee for Service

Local Government Population

Day Rate

Less than 10,000

10,000 – 20,000

20,000 – 50,000

50,000 – 100,000


$560.00 per day

(5 days or less)











$500.00 per day

(5 to 15 days)











$450.00 per day

(15 days and over)











Who are the Roving Curators?

The Roving Curators are museum professionals based in Launceston who are available to assist your museum or collection with projects throughout the state. Find out more about Melissa Smith and Veronica Macno.

Privately owned, state government or federal government collections may engage the services of the Roving Curators on a fee for service basis.

Against what criteria will our application be assessed?

Your application will be assessed against the criteria of quality and reach.

Quality – 60 per cent weighting

There are a number of indicators of quality that the assessment panel may take into consideration. You are not required to address these indicators one by one but you must demonstrate how they are reflected in your program of activities:

  • Strength of the proposal's aims, content and rationale with reference to the National Standards for Australian Museums and Galleries
  • Progression – organisation and/or program development/consolidation, fresh approaches, experimentation and risk
  • Rigour – the thoroughness of the rationale, development/consolidation and/or research
  • Currency – timeliness, relevance and positioning in the sector
  • Capacity – calibre of personnel, resource and financial management, planning

Reach – 40 per cent weighting

Reach addresses the ability of the proposal to increase access to the collection and engage diverse audiences and the community. There are a number of indicators of reach that the assessment panel may take into consideration. You are not required to address these indicators one by one but you must demonstrate how they are reflected in your program:

  • What are the outcomes of the program?
  • Audience – numbers, marketing, strategy, diversity and connection
  • Engagement – participation, access, involvement of the public and/or specific audience or market sectors

The assessment guidelines are a useful resource that details what peers may consider in assessing your application.

Who will assess our application?

Applications will be assessed by the Cultural Heritage Panel of the Tasmanian Arts Advisory Board.

When will I be notified of the outcome of our application?

Applicants will be notified of the outcomes of this round before the end of March 2017.

Information for successful applicants can be found here:

What do I submit as our application?

All applications must include the following mandatory items:

  • a completed Cultural Heritage – Program Category application form
  • your 2017-18 budget – using your own format or our budget template. If you are applying for multi-year investment, you will also need to provide a multi-year budget projection.
  • your collections policy
  • your business plan, including your marketing plan, or a summary
  • a copy of your organisation's most recent audited financial reports. If your organisation is a council, please only include annual financial information relating to your collection's operations
  • letters of confirmation or quotes (if relevant)
  • Where applicants may be applying for a project or program that may require permission or a recommendation from another organisation, (such as a Council Heritage Officer), a letter of endorsement should be included from that organisation
  • biographies for key personnel
  • If your project involves Aboriginal or Torres Strait Islander content, your application must include evidence of consultation with the relevant community (refer to If you are unsure about how to appropriately consult with community please contact Arts Tasmania’s Aboriginal Arts Program Officer, Denise Robinson.

The total page limit for the above mandatory items is 65 pages, not including the application form. Excess pages will not to be forwarded to the Panel for assessment.

Applications may also include non-mandatory items as follows:

  • Policy documents such as a significance assessment or preservation needs assessment, where it is related to your application. Please provide the executive summary and the pages relevant to the application you are making (not the full document).  
  • other relevant documents for the program, such as evidence of planning or research
  • up to five pages/items/web links of promotional material or other material

Non-mandatory material is limited to the items above.

All attachments should be listed on the support material cover page and each attachment should be clearly labelled.

Visit support material for information relating to accepted formats.

How do I submit our application?

Your application must be submitted using the online form before 11:59 pm on Tuesday, 1 November 2016.

Electronic submission of support material as attachments to the application form is preferred but files may be submitted on CDs, DVDs or USB drives if necessary.

Postal submissions of CDs, DVDs or USBs must be made to: Arts Tasmania, 146 Elizabeth St, Hobart TAS 7000 (postmarked before or on the due date).

For more information relating to making your submission, please visit how to apply.

Help with your application

We recommend you seek advice from an Arts Tasmania staff member before submitting your application. Program officers are a useful source of information and can provide advice on your application at any stage of the process. Roving Curators can advise you on an application for their time, including discussing what assistance they can provide and the number of days of their time that you should apply for.

Program officer Cathryn Gurrin is available to discuss your application. You can make an appointment with Cathryn for a face-to-face meeting or contact her directly via phone or e-mail.

Due to the number of programs operated by Arts Tasmania, there is great demand for our staff's time and therefore contact time with them is limited.


Applications to the Cultural Heritage Program must be made using our online application form. Click on the link below to start a new application.

You will need to register an account or login with an existing account before being able to open the online form.

Cultural Heritage – Program Category 2016-17 - application form

If you require a document in an alternate format please contact us.

Register for email updates to be kept informed of Arts Tasmania's funding and program announcements.

Types of investment available for Cultural Heritage Organisations

See the programs and key dates page to see all investment options available to museums and collections.

Other information

Equity for information relating to services provided by Arts Tasmania to assist applicants in overcoming any special difficulties in applying for Arts Tasmania's programs of investment.

Right to information

Information for successful applicants (grants)

Previously funded projects

Cultural Heritage resources